Data protection (GDPR) policy
T
his policy communicates detailed information about how Stevan Borthwick Photography collects, stores and uses personal data throughout the process of you using this website, enquiring about a shoot, booking a shoot, carrying out a shoot, editing and delivering a shoot, and adding data (image and written details) to Stevan Borthwick Photography online and print portfolios (website, blog, newsletter, social media, printed brochures, price lists etc).
After your shoot I may have collected written details (via email or contact form) that may include your name and contact information, and digital photographs/ images of you (that may be identified as you) from your shoot with me. Your identifiable details come under data protection.
Data controller & processor details:
Stevan Borthwick
Stevan Borthwick Photography
6 Woodlands Street Hither Green
London
SE13 6TU
+44 (0) 7957 133871
info@stevanborthwick.co.uk
The data I process
Your contact details, details about your shoot, images from your shoot, images that may be identifiable as you, images that may be identifiable as your company, images that may be identifiable as your clients/ guests (if event photography).
Why I process/ collect your data.
To be able to contact you regarding your shoot and to be able to consult with you regarding your shoot, pre-shoot or post-shoot services, to offer you the best service, to edit your images, to retouch your images and to deliver your images. To create products like prints and albums after your shoot. To add to my ongoing online and printed portfolios. I also keep your images to ensure I have your photos should you lose your images or require another copy.
You have the right to withdraw your consent at any time
You have the right to know what data I hold at any time
You have the right to have the information I hold deleted at any time
You have a right to complain to the ICO if you are concerned about how I, Stevan Borthwick, (on behalf of Stevan Borthwick Photography) handle your data
Find out more at: https://ico.org.uk
‘Informed consent’ is crucial and a key part of the new GDPR (data protection) legislation. Consent must be freely given, specific, informed and unambiguous.
Please read below how I may use your data with your consent.
CONTACT FORM
During our first communication via this site's contact form I will collect the details you give me in my email software in order to communicate with you.
During our communication and in setting up your shoot I create a folder in my email software with your name and the date of your shoot. In setting up your session I will most likely receive your name, email address, phone number and other details – these email correspondences are kept in your folder in my email software so I can find you and communicate with you easily.
After your shoot I may send follow up email/s in relation to your shoot, online gallery, receiving your photos, and any further products you may purchase from me.
After your shoot I keep your email folder & emails connected with your shoot in my archives. I clear client details (if I haven't worked with you for some time) from my email archives every 6 years.
PHONE
Your contact details may also be kept in my phone so I can contact you during the time we are working together.
I don't have a formal delete date but I am mindful to delete clients that I haven't worked with for some time after a year.
PHOTOS / DIGITAL IMAGE STORAGE
Once you've booked your shoot I create a folder on an external hard drive that is named with your name and the date of your shoot. I keep all of the digital images from your shoot in this folder. The external hard drives are stored in my home office and are only accessed by me.
IMAGE GALLERY
I may upload a wide selection of your digital images to a password protected online gallery using The Image File for you to view and download your images. All of the images in this gallery are private (unless you choose to share your password).
PORTFOLIO - ONLINE & PRINT
In running my photography business I may use photographs taken during your shoot that may be identified as you as part of my online and print portfolios. This includes my website, social media accounts and print brochures, leaflets, business card and other printed products. I may store photos from your shoot that may be identifiable as you as an example to show to potential client. [This is not the case for school photography where additional written consent will be sort from parents in order to make use of such images.]
I currently print images through Loxley Colour Labs, Sims Lab and One Vision – all in the UK and compliant with GDPR and business materials.
WEBSITE AND/OR BLOG
I may use images that may be identifiable as you, and details that may identify you, on the Stevan Borthwick Photography website and/or blog
https://www.stevanborthwick.com/
https://www.stevanborthwick.com/blog
My website is hosted via Wix compliant with GDPR
SOCIAL MEDIA
I may use photos from your shoot that may be identifiable as you in my social media portfolios.
https://twitter.com/stevanborthwick
Twitter's privacy policy
http://www.facebook.com/scbphotographics
http://www.facebook.com/SCBWeddings
Facebook's privacy policy
www.instagram.com/scbeventsphotography
LINKED IN
http://www.linkedin.com/in/stevan-borthwick-photography
Linked In's privacy policy
[This is not the case for school photography where additional written consent will be sort from parents in order to make use of such images on these social media platforms.]
DROPBOX
I may store photos from your shoot that may be identifiable as you in a non-public folder on Dropbox if uploading them to use on my website, blog, social media or as part of my portfolio. Dropbox is GDPR compliant.
PHONE/ iPAD
I may store photos from your shoot that may be identifiable as you in my phone/ iPad 'photos' folder if uploading them to use on my website, blog, social media or as part of my portfolio.
NEWSLETTER
I do not automatically add you to an email newsletter. If you would like to stay up to date with my latest news and offers please sign up for my newsletter here:
https://www.stevanborthwick.com/blog/
ARCHIVES
I may keep your email correspondence (and data contained) connected with your shoot in my electronic archives which are stored in my email software, phone and/ or on external hard drives for no less than one year.
I empty my email archives every 6 years.
I may keep your portrait photos/ digital images connected with your shoot in my electronic archives which are stored on an external hard drive, and in my online and printed portfolios.
I don't have a formal delete date but can provide one if required.
FURTHER USE
For any use unlisted here I will seek your permission in addition to this form and will not proceed without express agreement in writing/ by email from you.
I will never sell photos from your shoot that may be identifiable as you.
THIRD PARTY DATA
Information Sharing
I may provide the information that I collect and the data generated by website cookies to third parties. Such third parties may use the information to maintain various databases for Stevan Borthwick Photography to enable me to fulfil photographic services for you and to provide you with information about products and services that may be of interest to you.
Links to Third Party Sites (see below).
Stevan Borthwick endeavours to work with suppliers and bodies that are committed to good privacy practices and who are GDPR compliant. is not responsible for the privacy practices or the content of those other web sites, please click on supplier names to see individual privacy policies below:
Yola.com
Hosting & archiving Stevan Borthwick Photography emails including contact details
Wix
Hosting and archiving the 'backend' of Stevan Borthwick Photography website and blog
MAIL CHIMP
Hosting and archiving contact details of those signed up for the Stevan Borthwick Photography newsletter
Emails and contact details are stored on my desktop and not online. My desktop operates behind a firewall. Emails and contact details are backed up to external hard drive using time machine. My desktop is protected by a password and external hard drives are only used by me.
STUDIO NINJA
I use a client manage service via Studio Ninja which assists in managing communication including contact details, (email/address/and telephone numbers), appointments and work flow this links with my business email.
iCLOUD
Backing up my phone (contacts, apps, not photos), hosting and archiving stevanborthwick@gmail.com emails and storing contacts from my phone and my hard drive.
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Storing contact details, including phone numbers and emails
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Storing 'behind the scenes' images taken on my phone
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Storing images ready to upload to social media
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Accessing apps like Dropbox, VSCO, social media apps etc
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Storing and archiving invoices including contact details
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Storing and archiving social media images
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Backing up images from my iphone
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Occasionally delivering an image or sets of images to clients
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Occasionally delivering paperwork & forms to clients
Occasionally delivering an image or sets of images to clients
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Hosting clients' online galleries
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Storing and archiving images as part of clients' online image gallery
GotPhoto (School Photography)
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Hosting clients' online galleries
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Storing and archiving images as part of clients' online image gallery
VARIOUS RETOUCHERS
I rarely but may outsource my image retouching work to various retouchers. I will ensure that I confirm the services I use as GDPR compliant before moving ahead with outsourcing. I will ensure that the retouchers do not use mages identifiable as you. If they should want to use these images for portfolio use I will ensure they contact you for permission.
Printing company. Images and contact/ delivery details are temporarily stored by One Vision whilst preparing them for print and delivery.
Printing company. Images and contact/ delivery details are temporarily stored by Loxley Colour Labs whilst preparing them for print and delivery.
If you purchase an album images and data will be uploaded to the Folio servers to enable them to work on images and add them to albums (along with any accompanying text/ captions/ titles)
Photobook suppliers. If you purchase a photobook images and data will be uploaded to the Blurb servers to enable them to work on images and add them to photobooks (along with any accompanying text/ captions/ titles)
COOKIES
I use small information files called cookies on my website to better the user experience while visiting the website. Where applicable my website uses a cookie control system allowing the user on their first visit to the website to allow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user’s computer / device.
Please see my cookie policy here:
https://www.stevanborthwick.com/privacy-cookie-policy